I am a PTA chair for one of the school's yearly events. In previous years, the event was a nightmare (not enough seats for the parents, scheduling problems, you name it). I decided to take on this event because I wanted to come and relax, and actually sit with my kid for once!
This year, I took measurements of the room, drew a scale diagram, studied traffic flows, studied the school's schedules, interviewed the staff, and then designed how the event would go. Diagrams, traffic flow, schedule, signage, reservation form. This is what I used to do before I had the Zingerchild.
The Vice Principal was freaking out over planning this event, so we set up a meeting and I showed her what I came up with. You could have heard a pin drop in the room. "Awesome". "You're a genius". "Fantastic"...she said. She said that I lifted a two ton boulder off her chest. I said that what I did was my take on it, and of course, feel free to make changes. "No way" she says, "We're doing it just like this".
The event went perfectly, the Principal was thrilled, and everyone-staff, volunteers and parents had a great time. I got to sit with my child and enjoy myself. Best yet is that my plan is now THE plan.