It's a moot point, since the situation has resolved itself, but things at our little theatre got a little heated a few days ago because of someones self-proclaimed "brain fart" (her words, she fully admitted her mistake) and I'm interested in what everyone here thinks or might have done.
Background: (Scene, if you will!)
I'm in the early months of a two-year term on the board of directors of the local community theater (LCT). LTC is, officially, a "department of the Purple Dandylion Club". It's in our charter, we pay dues to the Dandylion club that allow us to use their building for our rehearsals and shows and such. Financially, it usually works out pretty well, as any other place would charge us for rehearsal time and they don't. However, that also means when problems arise, it's usually over something financial. They also rent out their building for a variety of other functions, as it has a full hall with kitchen besides the auditorium.
Now, LTC had a show opening last Friday that was to run this Friday and Saturday, and next Friday and Saturday for a total of 5 performances. (8pm on Friday and Saturday, with a 2pm matinee on Saturday.) Friday afternoon the board members for LTC got an email from the lady in the PDC who handles the rentals. She had mistakenly booked a birthday party for this upcoming Saturday at the same time the final performance would be going on. The people who were having the party were not willing to change dates, times, or venues. Did we think, or would it be possible, to do both simultaneously?
My immediate reaction was a resounding NO. LTC had booked the building for more than 8 months in advance, the party for only a few weeks. The building itself is more than 100 years old- anything said in the basement is easily heard upstairs in the auditorium thanks to the open-air ducts. We're usually careful not to hold a regular-volume conversation down there during show, let alone a party. We also sell concessions during intermission- there is no space upstairs to do so. However, other members of our group disagreed, saying that if we said "no", the PDC would lose a rental (=money) and we would look like the bad guys. One said they could dissolve the LCT completely if they wanted because we are technically just a part of them. There were a lot of emails with varying opinions and reasonings flying back and forth.
Given that the theater group was presenting a public show, with presold tickets, and had advertised and rehearsed et all since April, and knowing that although this was an honest mistake on behalf of Rental Lady's part, it was still a mistake, what might you have done? (I'll post the outcome in a reply).