This is not a craft skill but it will take time, energy, and work. And all for that lovely "but you'll get free publicity for your sport!"
Our orienteering club has been asked by another organization to put on a small event/course in about 2 months as part of Other Event. Other Event (OE) is doing something focusing on various outdoor activities and doing healthy stuff outdoors. Problem #1 - there is no map for this venue, so we would have to find the time for DH to go out and map the venue. Problem #2 - it's at a bad time for finding volunteers to help. Problem #3 is the one that will determine whether we do this or not.
We are required to send a set amount of money to the governing body (US) for the sport, in order for participants to be covered under insurance. Since our sport requires walking/running through areas that can potentially be dangerous (rocky soil, uneven ground, streams, pits, cliffs, karst, etc.) we have to have insurance. No ifs, ands, or buts about it. So we have to pay that, it's not optional.
The other costs could actually be minimized enough to not charge for entry - we probably have enough map paper and punch cards (no e-punch for this event) in stock. So conceivably we could do this for "free". After all, according to the organizers of OE, it would be such great! free! publicity! for us. However, they would also have to cover us under THEIR insurance, or we will have to turn them down. I can't wait to hear the report after DH calls them to ask, how oh noes! they couldn't possibly carry us too - can't we still just fork over money from the club treasury to governing body so that we can still not charge anything? After all, given that we only
have our own web site, presence on governing body's web site, we advertise on all the local running and active sports websites, and we get publicity from the local metroparks, we couldn't possibly pass up this golden! opportunity! for! free! publicity!