I had never heard of "Save the Date" notices before EHell, so I'm not familiar with how they work.
I am thinking that they might be what I need for the event I'm working on.
My brothers and I are planning our parent's 50th wedding anniversary celebration.
Because my parents are the only members of our family still living full-time in Home Town, we opted to *not* have the party there.
Even if all the guests were in hotels, people would migrate down to my parent's house.
Don't get me wrong - my parents love hosting their kids, grandkids and all the assorted relatives.
Just...not all at once. Mom and Dad are in their 70's and a houseful of guests is just too much for them.
So, we are having the event elsewhere, at a location about 3 hours drive from Home Town.
It is a Motel & RV site with a kitchen you can rent out.
Mom and Dad are okay with the venue (they actually suggested it.)
So far, so good.
The party is in August 2014, so there is lots of time for people to book time off work and so on.
We've got a block of rooms and sites on hold, but the booking expires at the end of February.
I need to let people know the date and the reservation deadline (which I am moving up to end of January to give us some time to follow up with the procrastinators!)
Would a "Save the Date" note be a good tool for this?
What should it say?
I am thinking of something along the lines of:
We will be holding a gathering to celebrate
Glen and Theresa's 50th Wedding Anniversary.
The event will be held August 8, 2014 and
will be held at Big John's Motel and RV park in Happytown, AB.
Rooms in the motel, along with tent and RV sites have been set aside
for guests of the gathering.
If you plan on attending and will be staying at Big Johns, please contact the Motel at xxxxxxx
before January 31, 2014 to book your stay.
Invitations with more information will follow in a few weeks.
We look forward to having you there!
It seems like a lot for a 'save the date' note, and it will be going out to all the guests who will be invited. (With info to make it clear about children and +1s)
The formal invite will mostly just be a reminder of the date, plus information on timings and any events that we end up planning.
It's going to be a pretty casual affair - about 50 people with a buffet lunch and maybe a pig roast dinner, so the invite will include RSVP info too.
Any suggestions on how to best get the information out there would be much appreciated.