I'm the co-organizer of my company's Christmas dinner (about 40-50 people attending out of 150). I create an online form for people to sign up, and send the link along with teasers and other info about the party. Everybody pays for their dinner and the company kindly provides some items/a little money for raffles and door prizes. We are a growing company, with new faces every year, and have internal and external employees (ie, some belong to other companies and prefer going to their company's Xmas do, but a number come to ours, or both). The atmosphere is friendly and in general, we all get along quite well. Ages range from twentysomething juniors to 50+. At the dinner, we have a Secret Santa and a team quiz -this is what we did last year and it was very well received. The organizers (Jack and I) are volunteers.
This year, we are having an inordinate amount of bogus entries (like Superman, Bill Gates, or "me"), five so far, and this muddles up the form, as entries cannot be deleted (last year there was only one fake). I know that in all, it's not that much. Some people have joked to me about it, and so far I've joked back ("yeah, looks like we'll have some important guests"), especially since they certainly aren't the ones that inserted the fake names and at the time I felt I should brush it off and ignore it (I'm keeping a clean copy of the list elsewhere).
Others are frankly unimpressed, and have let me know to offer commiseration. After all, we are all adults and this is something I'd expect in high school. I agreed and thanked them for their support.
I'm quite sure Jack has received similar comments, but we haven't talked about it as we are busy with other issues (both party- and job-related).
Now for my question: should we, as organizers, "officially" address the issue? I'm leaning towards ignoring, but I don't want to send the message that this is all right, or have it happen on other forms (we organize other socializing activities during the year, and I'm generally involved). What do you think? Ignore or address? If so, how?
Many thanks for reading!