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  • April 21, 2015, 02:46:06 AM

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Author Topic: Massive family reunion!  (Read 143 times)

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BlendedFamily

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Massive family reunion!
« on: Yesterday at 09:33:05 PM »
Notes: nf or nuclear family would refer to dh, our kids and myself while foo would refer to dh, kids and I plus each of his siblings/spouses and kids, and dh's parents.

Mil is talking about organizing a huge family reunion for her husbands side of the family. This would probably be 100 or so people. Each foo is 20-30 people! Mil would like my help as we are both organizers. We have a place to fit us all, it's a huge conservation area with a pool. I can see this working a few different ways but would like input from anyone that has planned such an event/BBQ.

Option 1. It can be picnic style where each nf brings food, drink, entertainment (soccer balls and such) chairs, umbrellas for themselves. This is the easiest with the least planning. We would just have to pick a date and show up.

Option 2. Each foo can plan a meal within themselves and bring for foo and enough to shAre. Think of milling around and saying "hey, your chicken looks great, can I have a piece?" In our foo, we usually prepare enough food for 3 helpings each and then each nf family packs up enough left overs for the next few days. We cook big! Each foo would organise within themselves entertainment ect.

Option 3. More potluck style. Lots of organization required. Foo a does meat, foo b does sides, foo c does drinks ect. My only problem with this, is that whichever family gets food or drinks will be very expensive.

I'm not sure that mil will like option 1 as I think she wNts a more organized event. I have yet to sit down with her over this, I wanted some input first. To me, I guess, I love option 1. Everyone gathers and chats while providing for themselves. Would this even be considered us hosting? Or would it be more letting people know a time and date?
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Mergatroyd

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Re: Massive family reunion!
« Reply #1 on: Yesterday at 09:36:55 PM »
I like option 2, then nobody shows up with nothing, people with special dietary needs bring what they can eat, everyone has their favourite beverage...

A more planned version of number 2 would be everyone brings their own stuff plus extras, and then a special dessert. All the desserts go in one area, and thus dessert is a smorg buffet of deliciousness.

BlendedFamily

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Re: Massive family reunion!
« Reply #2 on: Yesterday at 09:51:31 PM »
Thanks mergatroyd. I think that would definitely be an issue for option 3. There are so many dietary restrictions!  While foo a might be just fine serving vegan dishes, they might be: " whaaaa? Gf? 😣". I think option 3 may also be complicated because each dish would have too many restrictions, or some may go without eating if one restriction isn't met.
Strive to be the best possible person you can be, not what others have dictated are their expectations of you!

FauxFoodist

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Re: Massive family reunion!
« Reply #3 on: Yesterday at 10:23:30 PM »
Given the number of people, Option 1 would be best -- that way no part of the event is dependent upon everyone making an appearance.  Also, not that this is a nice way of looking at it, but each family has to make sure to bring their own food, chairs, entertainment, etc.  No one can show up without their assigned dish then partake anyway (not saying your family is like this -- my extended family's gathering never worry about people not bringing food; there's always been more than enough).  Finally (and not least of all), bringing meat vs. bringing other items is a huge cost difference.

kudeebee

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Re: Massive family reunion!
« Reply #4 on: Yesterday at 11:55:13 PM »
When my families did reunions when I was younger, they did option 3 with modifications.  Each nf brought a meat and two sides to share with everyone.  You brought enough to feed 12.  Everyone pitched in money and ice cream was served in the afternoon in the summer or a cake/ice cream was served if inside during cooler months.  It worked well and noone went hungry.  Everyone brought their own drinks.

Now, our reunions work like this--you make a reservation for x number of people and send in $Y for each person.  Organizers can either cater meal (or on one side they make it themselves.)  Very simple and easy; we just show up.  However, if you are having this in a conservation area, probably wouldn't work.

Or, do a combination of the above--have each family contribute so much money and buy meats to grlll, buns, condiments, and have families bring sides and dessert/snacks to share and their own drinks.

Entertainment: someone set up horseshoes, others brought balls, bats, etc.  Someone would say "let's play whiffle ball" and a game would start.  Same for other games.  So, just set up the equipment and get someone to start a game.  Others will just want to sit around and talk.

As to your options:
The trouble with option 1 and 2 might be that nf or foo wouldn't mingle as much.  I'm not sure people will go to other people's tables and ask for their food.

I would go with an option 3 potluck with modifications---don't assign categories.  Keep it simple with something like:

We will be having a potluck meal at noon.
Each family should bring the following to share:
Meat dish
Two sides
Dessert or snack
Each dish should feed at least 12--remember to bring serving utensils!

Bring your own drinks and table service/silverware, chairs, and umbrellas.
Remember swimsuits and towels for the pool.
Bring outdoor games, as well as some toys for the kids.

This doesn't require much organization at all, other than making sure you have enough tables to put the food on, extra napkins and throw away serving utensils.  Maybe some paper plates and forks in case someone forgets.

Our reunions were well over 100 people.  Have also done the above with Boy Scouts, sports teams, church (all large numbers.)  It works out great.
« Last Edit: Today at 12:00:05 AM by kudeebee »
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