When I'm working on someone's expense report and I find something unusual, I track down the person for clarification. I usually say something like, "Hey, I noticed on June 20th that you submitted a receipt for [unusual item.] What was that for?"
Then they get all huffy and say "Well, I really needed that item for [specific business purpose]."
That's FINE. I just wish people would note that on the receipt. They should know by now, I ask every single time there's an expense that isn't quite clear. And they always get huffy about it. I'm not questioning the need for the purchase, as long as finance is cool with it, I could not care less. I just need to know how to note that particular purchase in the report.
(this really bugged me today when someone submitted this really random, very expensive receipt for a piece of tech equipment. No note of approval. No explanation about what it's for. And then he got upset when I was 'questioning' him. Better me than finance, pal. In fact, they won't even question you. They'll just deny it.)
And also, when people do try to submit something that isn't allowed, guess who gets to hear all about how awful it it is that finance won't let them buy books to read on the plane on the company dime?
Dude, I am the wrong person to complain to. The Head of Finance can be reached at XXXX. Go talk to her.